Job Application Information Notice

INFORMATION NOTICE ON THE PROCESSING AND PROTECTION OF PERSONAL DATA

This Information Notice has been prepared to inform our job applicants about the collection, processing, transfer, and protection of their personal data in accordance with the related legislation by the relevant Insider One entity in the list below, acting as the Data Controller (hereinafter referred to as “Insider One” or the “Data Controller”). Insider One reserves the right to amend this Notice.

In this notice, “Insider One,” “our”, “we” or “us” refers to the organization of the member firms of Insider One, each of which is a separate legal entity, or refers to one or more of those group companies. The controllers of your personal data are one or more of the Insider One group companies listed here:

• Insider PTE LTD
• Sosyo Plus Bilgi Bil. Tekn. Dan. Hiz. Tic. A.Ş
• Insider Digital Sdn Bhd
• Insider AU PTY LTD
• Insider Polska sp z o.o
• Insider Korea Branch
• Insider Japan K.K.
• Insider Services UK Limited
• Insider Benelux B.V.
• Insider HK LTD
• Insider France Branch
• Insider Spain Branch
• Insider Services US Inc.
• Insider Brasil Licenciamento e Servicos de Software LTDA
• Insider (Thailand) Co., Ltd.
• Insider MENA FZCO
• Insider Cross-Channel Marketing Technologies GmbH
• Insider Chile SpA
• Insider Vietnam Company Ltd.
• Insider Services Colombia S.A.S
• Insider Taiwan Branch
• Insider Digital, S.A. DE C.V.
• PT Insider Digital Indonesia

In this Information Notice, the following terms shall be understood as follows:

• “Regulations” means applicable personal data protection laws or relevant regulations that governs personal data processing activities and/or to which the relevant member firm(s) of Insider One are subject, in the jurisdiction(s) where such processing takes place.
• “Data Controller” means the member entity of Insider One group companies that, either alone or jointly with others, determines the purposes and means of processing the personal data of job applicants in connection with that entity’s recruitment activities.      

1. Processing of Personal Data and Purposes of Processing

As the Data Controller, Insider One will process your identity, contact, employment, education, and work experience details, as well as any reference information contained in your CV and any other personal data you submit to us as part of your job application (hereinafter referred to as “Personal Data”).

Personal Data may be obtained, recorded, stored, updated, periodically reviewed, transferred to third parties, and deleted in whole or in part by any means and channels, whether verbal, written, or electronic, with the explicit consent of the data subject, in compliance with the Regulations.

The purpose of processing Personal Data is to carry out the application, selection, and placement processes related to job candidates and to plan human resources processes.

2. Recipients and Purposes of Personal Data Transfers

To fulfill the above-mentioned data processing purposes, Insider One may share the relevant personal data—based on (i) the explicit consent of the data subject; or (ii) the other lawful bases in accordance with the Regulations; and/or (iii) taking adequate precautions—with:

• Insider One group companies,
• Private institutions and organizations,
• Audit companies,
• Public institutions or organizations authorized to request such data due to a legal obligation.

These transfers will only take place for the purposes outlined in Section 1 and, when applicable, will be carried out with necessary security measures in place.

3. Collection and Processing of Personal Data

Personal data may be collected in accordance with the fundamental principles under the Regulations and may vary depending on Insider One’s activities. The Personal Data may be collected through automatic or non-automatic means, including but not limited to websites, electronic and/or physical application forms, telephone calls, and similar channels, through verbal, written, or electronic means.

Your collected Personal Data may be used to contact you (such as a phone call or SMS). Personal Data is processed lawfully, fairly, accurately, and, where necessary, up to date, for specific, explicit, and legitimate purposes, in a way that is relevant, limited, and proportionate to the purposes for which they are processed, and in compliance with the principle of storage for no longer than necessary as required by the relevant legislation.

4. Rights of Data Subjects Under the Regulation

Pursuant to the Regulations, Insider One will respond to requests from data subjects regarding the following:

• Whether Insider One processes the data subject’s personal data and, if so, what personal data it processes,
• The purposes of the data processing,
• The third parties to whom personal data is transferred, whether domestically or abroad,
• The rectification of incomplete or inaccurate personal data,
• The deletion or destruction of personal data in accordance with the Regulations,
• The notification of third parties to whom Personal Data has been transferred regarding requests for rectification, deletion, or destruction,
• The objection to results that are to the detriment of the data subject when processed exclusively through automated systems,
• The right to obtain a copy of Personal Data, and,
• The right to request compensation for damages in case of unlawful processing of Personal Data.
• The right to withdraw consent, without affecting the lawfulness of processing based on consent before its withdrawal.

The rights listed above apply to the extent provided for under the Regulations applicable to the processing of your Personal Data. The specific rights available to you may vary depending on the jurisdiction under which your Personal Data is processed and the scope of the Regulations applicable in that jurisdiction. 

To exercise the above rights, you may submit your request—including the necessary identity information and an explanation of which right you wish to exercise under the Regualtions – via the Data Subject Application Form available at https://insiderone.com/legal/request-forms/  and/or send it to [email protected]. Insider One will process your request as soon as possible and no later than 30 (thirty) days from the date that we receive your valid request, and free of charge. Where the Regulations provide for a shorter timeline, such timeline shall prevail. If the process incurs an additional cost, a fee may be charged based on the tariff determined by our personal data protection board in accordance with the applicable Regulations.